Are the recent emails from policysupport@accidentfund.com regarding billing/payment notifications legitimate?
Yes. Formatting was impacted when the messages were converted to email causing them to look suspicious. Note that these are legitimate emails and the issue with formatting has been resolved.
When will I receive an invoice?
We recently sent ‘catch up’ invoices, which included charges related to premium installments, audits, AccuPremium (for those who have reported payroll since June 20) and small deductibles with bill dates between June 20 and the date of invoice generation. For invoices with a bill date that had not yet passed, an additional catch-up invoice will be sent upon full system restoration. We will not be sending invoices until our systems are restored – we will send additional communications as we have more information.
How will I receive my invoice?
Invoices will be sent following the specified delivery method. For those enrolled in paperless billing, a pdf copy of the invoice will be attached to the email.
What types of invoices will be mailed out the week of August 26?
Premium Installments, Audits, AccuPremium (for those that have reported payroll) and Small Deductibles with bill dates between June 20 and the date of invoice generation. Please note this is a catch-up invoice run prior to full system restoration. Another catch-up run will happen upon full system restoration.
Why are there multiple installments included on the invoice?
We are working on catching up on any invoices that have not previously gone out during the system outage.
Who can I contact if I have a question about my invoice or need to make a request?
Please call 866-206-5851 and choose the Premium Billing option. Our customer service representatives will do their best to answer your question or accommodate your request with limited system availability.
Since electronic one-time payments and phone payments cannot be made at this time, where should payments be sent?
Checks can be mailed to our lockbox at the following address:
Accident Fund Insurance Company of America
P.O. Box 734928
Chicago, IL 60673-4928
If you would like to overnight a check, please send to the following address:
JP Morgan Chase
ATTN: Accident Fund Insurance Company of America
131 S. Dearborn 734928
Chicago, IL 60603
How do I know if my payment was received?
Please check your bank statement to validate the check was cashed.
Will payments draft for customers enrolled in autopay?
Payments will not draft on the scheduled draft date indicated in the payment notification. We will provide five business days’ notice in advance of drafting payments once our systems are restored. Policies will not become delinquent because we are unable to draft payments on the due date.
When will refunds be processed?
Effective Sept. 6, we will be unable to process premium refunds until after systems are restored, at which time we will work refunds based on priority.
Are policyholders on an AccuPremium payment plan able to report payroll?
Policyholders can call 844-722-2876 to report payroll while the systems are down. We are still receiving payrolls for AccuPremium users who utilize an integrated payroll reporting company. Payroll reports received after the invoicing run the week of August 26 will be invoiced upon full system restoration.
Can policyholders on an AccuPremium payment plan complete the initial registration process?
While you are not able to complete the registration for billing and invoicing on the customer portal at this time, you are able to complete the AccuPremium registration regarding your work comp reporting. To do so, please contact 844-722-2876 and press option #1 for Payroll to confirm your payroll provider and reporting options in AccuPremium.
My policy was delinquent prior to your system outage. Will it cancel?
If an ‘Intent to Cancel’ was received prior to the system outage, cancellation will be effective on the specified date, unless payment has been received. If you need to request a reinstatement, please contact your Agent.
How will policies be reinstated if a Notice of Cancellation (NOC) was sent prior to the outage?
Business Development / Underwriting will need confirmation that the payment was sent to the lockbox in conversation with the agent. The payment that would be required would need to bring the account current. Reinstatement will happen once the system is back up.
How can I tell if an audit been processed and/or the status of an audit dispute?
Any dispute paperwork or audit paperwork that has been submitted has been received and is being reviewed. Once systems have been restored, revised audits will be processed in a timely manner.
Who can I contact if I have a question about my audit?
Please call 866-206-5851 and choose the Premium Audit option.
Who can I contact if I need to dispute an audit?
Please call 866-206-5851 and choose the Premium Audit option or email PremiumAudit@accidentfund.com.
Are audit worksheets available?
No; however, if you need a copy, please email PremiumAudit@accidentfund.com.
How do I report a claim?
Claims can still be reported by calling 866-206-5851 or by emailing completed First Report of Injury documents to ClaimsExpress@accidentfund.com (our other brand-specific claim reporting emails will also remain functional). Note that temporary claim numbers will be assigned – we will update them once systems are fully restored. For customers enrolled in TeleCompCare (TCC), claim reporting channels remain unaffected.
How do injured workers contact their adjuster?
Our claim adjusters have access to their email and phones.
Are medical payments as well as claimant reimbursements being made?
We are continuing to process medical payments. Some payments will be delayed. For specific medical payment related questions, please contact 866-206-5851 and select prompts for medical bill status.
Are indemnity payments as well as claimant reimbursements being made?
Scheduled injured worker indemnity payments will be made in advance through Sept. 27. For claims received after Sept. 6, alternative processes are in place.
How does my injured employee obtain authorization for medical treatment?
Please call your dedicated claim adjuster or 866-206-5851 and our customer service team will direct you to someone who can assist you.
When will online reporting be back up and running?
At this time, the status of our systems’ availability remains uncertain. We are diligently working to resolve the issue.
Do reports from Origami contain updated claims data?
While automated reports continue to run, the data is not current – claim data is valued as of 6/19/2024. Once our systems are restored, data will be reconciled and reports will be updated at that time.